Free Mileage Log Template
Track every mile for maximum tax deductions. Download our free IRS-compliant template or upgrade to automatic tracking with ShiftTracker.
What's Included in Your Mileage Log
IRS-Required Fields
- ✓ Date of each trip
- ✓ Starting & ending location
- ✓ Business purpose
- ✓ Total miles driven
Auto Calculations
- ✓ 2026 IRS rate applied
- ✓ Monthly totals
- ✓ Quarterly summaries
- ✓ Annual deduction total
Tax-Ready Export
- ✓ Print-ready format
- ✓ Accountant-friendly
- ✓ Audit protection
- ✓ Digital backup
Spreadsheet vs. ShiftTracker
| Feature | ShiftTracker | Spreadsheet | Generic Apps |
|---|---|---|---|
| Automatic GPS Tracking | ✓ | ✗ | Limited |
| IRS-Compliant Reports | ✓ | ✗ | Sometimes |
| Multi-Platform Support | ✓ | ✗ | ✗ |
| Tax Deduction Calculator | ✓ | ✗ | Limited |
| Earnings + Mileage Combined | ✓ | ✗ | ✗ |
| Export to CSV/PDF | ✓ | ✓ | ✓ |
Frequently Asked Questions
What should a mileage log include for IRS purposes?
An IRS-compliant mileage log must include: date of trip, starting location, destination, business purpose, and total miles driven. ShiftTracker automatically captures all these fields for every trip.
How do I track mileage for gig work deductions?
Use a dedicated mileage tracking app like ShiftTracker that automatically logs your trips, calculates deductions at the current IRS rate (72.5 cents per mile in 2025), and generates tax-ready reports.
Can I use a spreadsheet for mileage tracking?
While spreadsheets work, they require manual entry and are error-prone. Apps like ShiftTracker automate tracking, ensure IRS compliance, and save hours during tax season.
What is the standard mileage deduction rate?
For 2025, the IRS standard mileage rate is 72.5 cents per mile for business use. ShiftTracker automatically applies the correct rate and calculates your total deduction.
Stop Losing Money on Mileage
The average gig worker misses $2,000+ in mileage deductions each year. Start tracking automatically today.
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